Making a resource pack work for off-site colleagues
Some of your team drive, work shifts or sit on a site, away from the notice board.
A resource pack only helps the people who can open it. Colleagues on site, on the road, on night shift or working from a small kampung home may never see an office link. The fix is to design for the hardest case first: a phone, a short break and little data.
If you start there, everyone else is covered too.
Who is easy to miss?
Think about the people your usual notices skip. Lorry and van drivers, security guards, retail and kitchen staff, site crews, nurses on rotating shifts and part-time staff all work to a clock that office life does not share.
Colleagues working from home on a weak connection can be missed in the same way. So can anyone who shares a phone with family.
What does an accessible pack look like?
It opens on a phone, loads quickly and needs no account. Each item is short enough for one break. Instructions are in plain words and, where possible, in the language the person speaks at work.
Include a second form for people who cannot use a screen at all: a half-page list of steps that can be printed, saved as a picture or read out by a supervisor. Our mixed-language workplace guide helps with choosing languages.
Try this: an access check in one afternoon
This check helps you see your pack the way a colleague on site would.
- Ask two or three off-site colleagues what phone they use and where they get news from work.
- Open your pack on an older phone, on mobile data, away from the office wifi.
- Time how long each item takes. Cut or split anything that needs more than one break.
- Check that nothing needs a login, a download or a screen they may not have.
- Write down what you changed, and tell colleagues where to find the final version.
How do shift and mobile workers fit practice into a day?
They may not be able to choose when a break falls. A short practice should work at any hour, sitting in a parked van, on a bench or in a rest room.
Our topic page on shift, frontline and on-the-road work has more ideas. For a quick option with no sound, the slow breathing pacer works in any language.
What about safety?
Do not suggest any practice during driving, cooking, machine work or anything that needs full attention. Say this plainly in the pack, near the top.
If a practice brings up distress, dizziness or painful memories, it is fine to stop. Talk to a doctor or counsellor, and see our page on getting support.
What can a team lead do besides share a link?
Offer the break, not only the resource. A resource that arrives with no time to use it adds a small guilt. If a lead can protect even a few minutes in a shift, the pack means something.
If the roster does not allow it, say so openly and bring it to the people who plan rosters. Our workplace and colleagues guides has guides on breaks and workload.
Where to go next
Start with the access check above, then share a short, optional note with everyone. Keep the same pack in one place so it does not get lost in chat history.
For a break that suits earphones and a safe seat, Sadhguru’s free seven-minute guided meditation in the Miracle of Mind app is one optional place to begin.
Common questions
What is the simplest format for off-site colleagues?
A single link that opens on a phone, with short text and no login. Add a second form that needs no screen, such as a plain list of steps that can be printed or saved as a picture. Keep every item short enough to use on a ten-minute break.
How do I reach colleagues who do not check email?
Use the channel they already use, which may be a team WhatsApp group, a supervisor's briefing or a notice at the clock-in point. Ask a few of them what works. Do not assume the office channel is read by everyone.
What about colleagues with limited data or older phones?
Choose resources that load fast and do not need a big download. A written guide or a simple timer page uses little data. Say plainly if an item needs an app or a stream, so people can decide for themselves.
Should driving or machine-operating staff use these resources on shift?
No. Practices that involve closing the eyes or relaxing the body belong in a safe, stationary break, never while driving or operating equipment. Say so clearly in your note, so nobody feels they must use it during the working task.
Read next
On a safe break, away from the road or the machine, you could try Sadhguru's free seven-minute guided meditation with earphones, if it suits you.